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Vehicles and incidents

Vehicles tracks fleet compliance for dispatch. Incidents records near-misses and injuries for HSE-style audit packs.

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Vehicles

Open Vehicles (Compliance) for the fleet registry. Filters: Active / Archived / All. Add a vehicle with registration and compliance dates:
  • MOT
  • Road tax (VED)
  • Insurance
Keep dates current so dispatch can warn or gate on expired documents. Archive vehicle when it leaves the fleet (archived vehicles stay in history but drop out of active filters). Jobs can optionally reference a vehicle when your workflows require vehicle-level evidence. Vehicle rows can also appear in inspection-pack CSVs.

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Incidents

Open Incidents to retain statutory-style incident records for HSE audit and inspection-pack export.

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Record an incident

Use Record incident and capture: Close records when follow-up is done. Reportable / RIDDOR-shaped content can flow into Modern Slavery and inspection pack exports for the period — see Compliance and exports.

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Tips

  • Treat vehicles like workers: expired MOT or insurance should be fixed before the next dispatch.
  • Record near-misses promptly — empty incident history is harder to defend than a short log.
  • Use the compliance hub attention list alongside vehicle dates when preparing an audit pack.